Aspirience Home Care follows Minnesota state law on the requirements for Personal Care Assistant Provider service records.

A personal care provider record must meet the requirements of subparts 1 and 2 and must document:

A. the physician's initial order for personal care services, which shall be included within a reasonable time after the start of such services, and documentation that the physician's order has been reviewed by the physician at least once every 365 days;

B. the Department of Human Services care plan completed by the supervising registered nurse which details the nurse's instruction to the personal care assistant;

C. the department's notice of prior authorization which identifies the amount of personal care service and registered nurse supervision authorized for the recipient;

D. the department's notice of approval or denial of a relative hardship waiver request;

E. whether the recipient is in a shared care arrangement;

F. the following daily documentation requirements:

(1) in an individual care arrangement, the following documentation must be made by each personal care assistant of services provided to the recipient:

(a) the recipient's name;

(b) the name of the personal care assistant providing services;

(c) the day, month, and year the personal care services were provided;

(d) the total number of hours spent providing personal care services to the recipient;

(e) the time of arrival and the time of departure of the personal care assistant at the site where services were provided;

(f) the personal care services provided;

(g) notes by the personal care assistant regarding changes in the recipient's condition, documentation of calls to the supervising nurse, and other notes as required by the supervising nurse;

(h) the personal care assistant's signature; and

(i) the recipient's signature, stamp, or mark, or the responsible party's signature, if the recipient requires a responsible party; and

(2) in a shared care arrangement, the documentation requirements in sub item (1) must be met separately for each recipient;

G. authorization by the recipient's responsible party, if any, for personal care services provided outside the recipient's residence;

H. authorization by the responsible party, who is a parent of a minor recipient or a guardian of a recipient, which is approved and signed by the supervising nurse, to delegate to another adult the responsible party function for absences of at least 24 hours but not more than six days; and

I. supervision by the supervising nurse, including the date of the provision of supervision of personal care services as specified in part 9505.0335, subpart 4.